Managing student placements shouldn’t be stressful.
With the right tools, schools and employers can streamline work experience and safeguarding, all in one place.

At The Changing Education Group, we’ve built our Work Experience Suite (WES) to take the pressure off educators and administrators. It’s a secure, digital platform designed to make placements easier, safer, and smarter from start to finish.

What Is the Smartest Way to Manage Work Experience and Safeguarding?

Use a Centralised Digital Platform

Traditionally, work experience management involves:

• Endless paper trails
• Disconnected spreadsheets
• Manual risk assessments
• Time-consuming phone calls

WES simplifies all of this by putting everything in one place. Schools can:

• Monitor placement status in real time
• Access digital risk assessments and safeguarding documents
• Track employer compliance
• Automate alerts and reminders

With a clear overview at every step, nothing slips through the cracks, and students benefit from safer, more organised experiences.

How Can Schools Go Paperless Without Losing Control?

Digitise Every Step of the Placement Process

With WES, there’s no need for:

• Printed consent forms
• Filing cabinets full of health and safety checklists
• Separate systems for tracking documents and contacts

Instead, schools and employers can manage:

• Employer onboarding
• Student placement matching
• Health and safety documentation
• Placement reports and evaluations

All data is secure, searchable, and stored digitally, freeing up staff time and improving data accuracy.

What Does Smart Risk Management Look Like?

Automate Risk Assessments and Monitor in Real Time

Health and safety are non-negotiable, but that doesn’t mean it has to be hard work.

WES supports:

• Customisable, automated risk assessment workflows
• Pre-placement employer checks
• Real-time placement status updates
• Alerts when documents expire or are missing

This allows schools to stay ahead of compliance requirements, ensuring every placement is safe and suitable before a student arrives on site.

Why Does This Matter for Students?

Create Safer, More Valuable Experiences

The easier it is to manage placements, the more energy schools and employers can put into supporting students.

A smarter approach to work experience enables:

• Quicker placement matching based on interests and skills
• Increased confidence in employer readiness
• Reduced admin burden for teachers and careers leads
• Improved safeguarding oversight across every student journey

WES ensures that compliance doesn’t become a barrier to offering transformative experiences, even at scale.

Safer Placements, Less Admin, Greater Impact

The Changing Education Group’s Work Experience Suite gives schools and employers a better way to manage placements, with built-in safeguarding, digital compliance, and automation tools that save time and reduce risk.

Ready to take the stress out of managing placements?

Email: workwithus@changingeducation.co.uk
Visit: changingeducation.co.uk
Book a demo to see the platform in action.

FAQs:

Can WES be tailored to our school’s needs?
Yes, the platform is fully configurable and works with a variety of school sizes, structures, and placement strategies.

Is student data safe?
Absolutely. WES is GDPR-compliant and built to meet strict security standards.

Do employers need training to use the platform?
No, the interface is intuitive and includes built-in guidance, making it easy for employers to get started.

Does this replace in-person safeguarding checks?
No, it enhances them. WES complements your safeguarding processes by offering visibility, documentation, and follow-up tools.

Can WES support both virtual and in-person placements?
Yes. The system works equally well for remote, hybrid, or on-site experiences.