Managing health and safety for student placements is essential, but it doesn’t have to be time-consuming.
With The Changing Education Group’s digital Work Experience Software (WES), schools and employers can track compliance, reduce admin, and deliver safer placements with confidence.

Why Is Health and Safety Management So Important in Work Experience?

Work experience placements involve young people entering unfamiliar environments, often for the first time. Ensuring those environments are safe and compliant is a legal requirement and a moral responsibility.

Effective health and safety management helps to:

• Protect students from preventable risks
• Reassure parents and carers
• Keep schools Ofsted-ready and DfE-aligned
• Support employers in providing safe, structured placements

But with growing workloads and changing requirements, traditional processes can make this more complex than it needs to be.

What Is WES and How Does It Improve Compliance?

Our Work Experience Software (WES) is a digital platform built to streamline health and safety oversight across all placements.
It centralises all relevant checks, documentation, and communications, removing duplication and ensuring nothing is missed.

WES enables schools and employers to:

• Track risk assessments, safeguarding checks, and health and safety records in real time
• Upload and store compliance documents securely
• Access all placement safety information in one place
• Instantly view which placements are compliant, and which need attention

This digital approach reduces the chance of human error and ensures schools stay ahead of regulatory demands.

How Do Automated Alerts Support Health and Safety?

WES helps schools and employers stay compliant with less effort, thanks to intelligent, automated alerts and reminders.

Here’s how it helps:

• Notifies schools of missing or expiring documentation
• Sends employers reminders ahead of placement start dates
• Flags compliance issues early, before they become problems
• Keeps all parties aligned without the need for constant manual follow-up

These prompts are built to take the pressure off staff and make sure nothing falls through the cracks.

How Does WES Reduce Admin and Free Up Staff Time?

Traditional health and safety processes are often paper-based, scattered, and time-consuming. WES eliminates this inefficiency.

Schools benefit from:

• A single system for managing multiple placements
• Reduced paperwork and manual tracking
• Faster response times to queries or checks
• More time to focus on preparing students for placements

This smarter approach to compliance doesn’t just keep students safe, it gives staff peace of mind and time back in their day.

Smarter, Safer Placements With Less Admin

Health and safety should never be an afterthought, but it doesn’t need to be overwhelming.
With WES, schools and employers can ensure every placement is safe, compliant, and simple to manage.

Less paperwork. More peace of mind.
Email: workwithus@changingeducation.co.uk
Call: 0161 515 7800
Book a demo to see how WES transforms placement safety and compliance.

FAQs:

What does WES track for health and safety?
It tracks risk assessments, safeguarding documentation, insurance, supervision details, and all other key placement checks.

Can WES notify us if something is missing?
Yes. Automated alerts notify schools and employers of missing or overdue items, helping everyone stay compliant.

Is the platform easy to use for school staff and employers?
Very. WES is designed to be user-friendly, with intuitive dashboards and clear workflows for different user types.

Does using WES help with Ofsted or DfE careers guidance compliance?
Yes. It supports schools in delivering Gatsby-compliant, Ofsted-ready placements with full audit trails and reporting.

Can WES handle multiple placements at once?
Absolutely. The system scales easily for schools managing dozens or hundreds of placements across different year groups.